OVERVIEW
Print estimating software plays a pivotal role in the printing industry, serving as an essential tool for print shop owners, managers, and sales teams. This sophisticated software streamlines the estimation process, providing quick and accurate quotes for print jobs. By automating the calculation of material costs, labor, overhead, and production time, print estimating software drastically reduces the chance of human error, ensuring that printing businesses remain competitive and profitable.
WHO USES THE SOFTWARE
The primary users of print estimating software are print shop operators, ranging from small, independent businesses to large commercial printing companies. This software is also utilized by in-house print departments within corporations, educational institutions, and government agencies. Print brokers and freelance print managers who liaise between clients and print service providers also rely on this software to generate accurate quotes for various print projects.
BENEFITS OF THE SOFTWARE
Print estimating software offers a myriad of benefits to its users. It enhances efficiency by automating complex calculations that would otherwise consume valuable time. This allows businesses to respond to customer inquiries with quick and precise estimates, which can improve customer satisfaction and increase the chances of securing a job. Additionally, the software aids in managing resources more effectively, tracking inventory levels, and planning production schedules, leading to better overall workflow management. By minimizing manual input, the software also helps to reduce the potential for human error, creating a more consistent and reliable estimation process.
FEATURES OF THE SOFTWARE
A comprehensive print estimating software package is equipped with various features designed to optimize the quoting process and production planning. These features typically include:
– Cost Calculation: It includes materials, labor, machine usage, and overheads.
– Job Tracking: Monitors the progress of print jobs from estimation to delivery.
– Inventory Management: Keeps track of stock levels for paper, ink, and other consumables.
– Historical Data Analysis: Uses past data to predict costs and timeframes for similar future projects.
– Customizable Templates: Allows for the creation of templates for common print jobs to streamline the estimation process.
– Integration Capabilities: Often integrates with other business systems such as accounting software and customer relationship management (CRM) tools.
HOW TO USE THE SOFTWARE
Using print estimating software generally involves the following steps:
1. Initial Setup: Input the basic parameters of your printing business, including machinery, labor rates, and material costs.
2. Create a New Estimate: Select the type of print job and input the specific requirements such as quantity, paper type, and finishing options.
3. Review the Cost Breakdown: The software calculates the total cost, allowing you to review and adjust any elements as necessary.
4. Adjust Markups and Discounts: Determine your desired profit margin or apply any discounts to provide a competitive quote to your customer.
5. Generate a Quote: Create a formal quote document that can be sent to your customer.
6. Track the Job: Once the job is approved, use the software to track its progress through production to delivery.
5 EXAMPLES OF RELEVANT SOFTWARE PRODUCTS
1. EFI PrintSmith Vision
EFI PrintSmith Vision is tailored for small to medium-sized print shops looking to improve their estimating accuracy and efficiency. Its unique selling point lies in its comprehensive and scalable solution that grows with your business.
(efi.com)
2. Avanti Slingshot
Avanti Slingshot stands out for its robust and flexible approach to print job management, integrating estimating with other key business processes for a seamless workflow.
(avantisystems.com)
3. Ordant
Ordant is recognized for its user-friendly interface and customizable features that cater to a broad range of printing operations, from digital to wide format.
(ordant.com)
4. Printavo
Printavo simplifies the print estimating process with its cloud-based platform, making it accessible from anywhere and ideal for shops that value mobility and simplicity.
(printavo.com)
5. Accura MIS
Accura MIS offers a comprehensive management information system with a strong focus on accuracy and real-time data, providing a competitive edge to print businesses of all sizes.
(accuramis.com)
DRAWBACKS AND LIMITATIONS OF THE SOFTWARE
While print estimating software offers numerous advantages, it also comes with certain drawbacks and limitations. One significant limitation is the initial cost of investment, which can be substantial, particularly for smaller print shops. Learning to use the software effectively may require considerable time and training for staff, potentially disrupting workflow during the transition period. There’s also the reliance on accurate data input; if incorrect information is entered, the estimates produced will be flawed. Additionally, for highly specialized or unusual print jobs, the software may not be able to capture all the nuances, necessitating manual intervention.
CONCLUSION
Print estimating software is an indispensable tool for the modern printing industry, driving efficiency, accuracy, and profitability. With the right software in place, print businesses can better manage their operations, meet customer needs promptly, and stay ahead in a competitive market. However, it’s important to weigh the benefits against the drawbacks, such as cost and the learning curve, before investing in a particular software solution.
References
– efi.com
– avantisystems.com
– ordant.com
– printavo.com
– accuramis.com