Event Check In Software

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Event Check-In Software: Make Your Next Event Seamless and Pain-Free


Organizing an event can be stressful, but checking-in guests doesn’t have to be. Event check-in software helps manage guest lists, streamline registration, and create a seamless event experience. This article will provide an overview of who uses the software, benefits of the software, features of the software, and 5 examples of relevant software products.

Who Uses the Software:

Event Planners: Event planners are the primary users of event check-in software. They are responsible for ensuring a smooth event experience and checking guests into the event is a crucial part of this. Having access to a check-in software helps them manage guest lists, track attendance, and provide data to event stakeholders.

Conference Organizers: Conference organizers can benefit from using event check-in software by automating their registration process. The software helps to reduce wait times and errors while streamlining the check-in process. This type of software also allows conference organizers to track attendee check-ins and attendance.

Corporate Event Coordinators: Corporate event coordinators can save time and money by using event check-in software. The software allows them to manage the check-in process efficiently, reducing the need for additional staff and time-consuming manual processes.

Benefits of the Software:

Real-Time Analytics: Event check-in software provides real-time analytics, enabling event planners to gain insights into attendees’ check-in time and attendance. They can identify any bottlenecks in the check-in process and fix them immediately.

Improved Efficiency: Event check-in software can automate the check-in process, reducing wait times and registration errors. This results in a more efficient process, improving the overall event experience.

Mobile Check-In: Some event check-in software products offer mobile check-in capabilities, allowing attendees to check-in via their smartphones. This feature reduces the staff required for check-in, which can save time and reduce costs.

Features of the Software:

Customizable Registration Forms: Event check-in software allows for customizable registration forms, ensuring that guests provide required information correctly.

Barcode and QR Code Scanning: Barcode and QR code scanning capabilities help in the quick and error-free scanning of guests’ tickets or invitations, reducing the wait time for guests.

Real-Time Synchronization: Real-time synchronization provides the event planner the flexibility of managing events, including checking the number of guests that have checked-in, making real-time changes to the guest list, and quickly filling cancellations.

5 Examples of Event Check-In Software:

1. Eventbrite ( Eventbrite offers event management software, including check-in software. The software allows for customizable registration forms, mobile check-in capabilities, and real-time syncing across multiple devices. However, it charges a fee per ticket sold.

2. Cvent ( Cvent offers event management software, including check-in software, with barcode scanning capabilities, allowing for error-free guest check-in. However, it requires a larger team to manage the software properly.

3. EventMobi ( EventMobi offers event management software, including check-in software, with customizable registration forms and mobile check-in capabilities. However, it lacks QR code scanning capabilities, requiring additional hardware.

4. Greetly ( Greetly offers event management software, including check-in software, with QR code scanning capabilities and customized registration forms. However, it lacks mobile check-in capabilities, requiring guests to present printed invitations or tickets.

5. Ticket Tailor ( Ticket Tailor offers event management software, including check-in software, with real-time synchronization and customizable forms. However, it lacks mobile check-in capabilities, and users are required to have a Stripe account to process payments.

Drawbacks and Limitations of the Software:

Additional Expense: Event check-in software products can be expensive for smaller organizations, making them more suitable for larger companies with higher budgets.

Internet Accessibility: Event check-in software relies on an internet connection, which may be a significant issue for event venues in remote areas or with poor connectivity.

Technical Difficulties: Technical difficulties can cause significant issues when using event check-in software, leading to delays in the check-in process and inaccurate attendance tracking.


Event check-in software is a valuable tool for event planners, organizers, and coordinators. The software provides real-time analytics, improves efficiency, and offers customizable registration forms. There are numerous software products available, each with its unique features, drawbacks, and limitations. While event check-in software can be an additional expense, it can save time and reduce the need for additional staff, making it a worthy investment for event organizers.