Entity Management Software

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Entity management software (EMS) is a tool used by businesses to manage their corporate entities and compliance requirements. The software helps organizations stay organized and compliant with local, state, and federal regulations. EMS provides services such as entity tracking, document management, reporting, and compliance monitoring. The software benefits businesses by reducing the risk of non-compliance, improving workflows, and minimizing the administrative burden of entity management. In this article, we will discuss who uses the software, benefits, features of EMS, and provide examples of relevant software products.

Who uses EMS?

EMS is used by businesses of all sizes, from small businesses to large corporations. Organizations with multiple subsidiaries, franchises, and partnerships use EMS to manage all of their entities in one centralized location. EMS is primarily used by legal and compliance teams, accounting departments, and corporate secretaries. Legal teams use EMS to manage compliance requirements, such as filing deadlines, requirements for corporate governance, and annual reports. Compliance officers use EMS to monitor and report on regulatory obligations. Accounting departments use EMS to manage business licenses, taxes, and other financial records.


EMS brings many benefits to businesses. The following are some of the primary benefits of using EMS:

  • Reduce Non-Compliance risks: EMS helps to mitigate compliance risks by centralizing compliance data and deadlines, ensuring that all compliance requirements are met on time, reducing penalties and fines, and improving decision-making processes.
  • Efficiency gains: EMS improves workflows by streamlining data management, automating repetitive tasks, and providing real-time reporting and compliance monitoring.
  • Cost savings: EMS saves businesses money by reducing the administrative burden, minimizing manual errors, and improving accuracy and efficiency.
  • Improved data organization: EMS provides a centralized location that enables businesses to manage entity information and compliance requirements, reducing the need for multiple data systems and spreadsheets. This improves data accuracy, reduces errors, and simplifies data management and reporting.

Features of EMS:

EMS provides several features that make it an essential tool for businesses. The following are some of the primary features of EMS:

  • Entity tracking: EMS provides businesses with a centralized location to manage and track entities, including subsidiaries, joint ventures, partnerships, franchises, and affiliates.
  • Compliance monitoring: EMS monitors compliance regulations and deadlines, ensuring that businesses comply with local, state, and federal laws.
  • Document management: EMS manages all entity documents, including articles of incorporation, bylaws, certificates of incorporation, and other documents required by regulatory bodies.
  • Real-time reporting: EMS provides businesses with real-time reporting and analytics, enabling businesses to make informed decisions based on accurate data.
  • Task automation: EMS automates repetitive tasks, reducing manual errors and improving overall efficiency.

Examples of EMS:

The following are some examples of EMS software products:

  • DataPipe ( DataPipe is an all-in-one EMS software that provides businesses with complete entity management capabilities, including compliance management, document management, reporting, automation, and analytics. DataPipe is used by small and large businesses across various industries.
  • Diligent Entities ( Diligent Entities is a secure, cloud-based EMS software designed to help businesses manage entities and compliance requirements. The platform provides businesses with a centralized location to manage all entities, including document management, compliance monitoring, and reporting.
  • EntityKeeper ( EntityKeeper is an online EMS software designed to help businesses keep track of their entities and compliance requirements. The software provides a centralized location for entities, certificate management, and compliance management.
  • EntitySquared ( EntitySquared is an EMS software designed specifically for franchise businesses. The platform helps franchises manage their legal and compliance requirements, including franchise disclosure documents, trademark registrations, and compliance reporting.
  • EntitySpaces ( EntitySpaces is a cloud-based EMS software designed to help businesses manage entities and compliance requirements. The platform provides businesses with a centralized location for entity management, reporting, document management, and task automation.

Drawbacks and limitations:

EMS software has a few drawbacks and limitations. The following are some of the primary drawbacks of using EMS:

  • Cost: EMS software can be expensive, depending on the features and level of customization required by a business.
  • Integration: Integration with other systems can be challenging, as EMS software may not be compatible with existing systems.
  • User adoption: The implementation of EMS software can be time-consuming and complex, requiring significant user adoption and training.
  • Complexity: EMS software can be complex, requiring businesses to have a dedicated legal or compliance team to manage and maintain the system.
  • Accessibility: Some EMS software products are only available in certain geographic locations, limiting accessibility for some businesses.


In conclusion, EMS software is an essential tool for businesses that need to manage their entities and maintain compliance with local, state, and federal regulations. The software provides businesses with entity tracking, compliance monitoring, document management, real-time reporting, and task automation. EMS software reduces non-compliance risks, improves efficiency, saves costs, and improves data organization. Businesses of all sizes, from small businesses to large corporations, across a variety of industries, use EMS software. The drawbacks of EMS software, such as cost, integration, user adoption, complexity, and accessibility, should be considered before implementing a system.