Electronic Data Capture Software

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Electronic Data Capture (EDC) software is designed to aid various industries in capturing, storing, and managing clinical data. It is a preferred alternative to paper-based methods as it provides a platform for automated data capture and management, increasing efficiency and accuracy. EDC software has gained widespread use across various industries, and with its versatility, it can be used by a variety of professionals.

Who Uses the Software:

EDC software has been adopted across various industries such as healthcare, pharmaceuticals, finance, government, and even education. Clinicians, researchers, data scientists, finance professionals, and other stakeholders utilize the software. The ease with which the software can be customized to suit the user’s requirements makes it an obvious choice for users across various fields.

Benefits of the Software:

The advantages of EDC Software over paper-based methods are numerous. They include:

  • Increased Efficiency: The software provides a platform for capturing and storing data faster and more accurately than traditional pen and paper methods. Quick deployment of data capture and retrieval mechanisms can help cut down operational costs and resources.
  • Improved Accuracy: EDC software helps reduce the number of human errors witnessed when using paper-based methods. The use of automation and smart validation checks ensures that data captured is accurate, reliable, and accessible for subsequent analyses.
  • Flexibility: EDC Software is customizable to a user’s needs, allowing for the adoption of user-specific workflows. It serves well in clinical trial data management where protocols and data structures change across different phases of a study.
  • Data Security: Electronic data capture systems come with layered encryption and security measures to safeguard information from unauthorized access or modification.
  • Data Quality: Data collected through EDC systems can be easily audited compared to paper-based methods. The accuracy and completeness of data can thus be managed, and queries can be efficiently resolved faster.

Features of the Software:

EDC software comes with various features, depending on the type and use case. Here are some common features:

  • Smart Forms: EDC software provides interactive forms that instantly perform calculations and error checks. The software alerts the user of inconsistencies and allows them to fix them faster.
  • Electronic Signature: This feature enables users to sign, verify, and audit documents electronically. The signature can be cryptographic, which overrides the traditional wet signature.
  • Automated Data Backups: EDC software can automatically backup data without the user’s intervention, ensuring continuity in case of system failure or data loss.
  • Real-Time Data Access: The software provides real-time data visibility, allowing multiple users to access and share data at once.
  • Data Integration: EDC systems integrate with other data sources, enabling users to combine data from different systems and generating new insights from it.

Examples of Relevant Software Products:

1. Medidata EDCTM – This software helps validate clinical trial data, enabling real-time monitoring. The software utilizes flexible workflows, which can be designed to match the user’s workflows and protocols. Medidata EDC is known for its adaptable user interface, making it easier for users to learn the software. The drawback of this software is that real-time monitoring, while advantageous, can also be overwhelming for some users.

2. DataTrak EDC – This EDC system enables users to capture data on mobile devices, making it useful for field research. The software boasts of efficient data management that reduces the time required for data entry and review. DataTrak EDC’s distinguishing feature is its use in more traditional clinical research settings. However, its mobile app is limited to iOS devices.

3. Oracle EDC – This software allows users to build study forms and automate the capture of electronic data. The software has a real-time data access feature, enabling users to access and share data across research sites and clinical trial phases. Oracle EDC’s distinguishing feature is its compliance with applicable data protection regulations. The downside of this product is that it is quite expensive.

4. Prelude Dynamics EDC – PDEDC is an enterprise-grade EDC solution that offers an incredible level of efficiency. Users can quickly create study-specific forms, allowing for real-time audit trails for data review. Prelude Dynamics EDC’s distinguishing feature is that it is cloud-based. The downside is that its reliance on cloud functionality may limit its good use in locations with poor connectivity.

5. Redcap – REDCap EDC is a web-based application that enables users to build and manage online surveys and databases. Users can also create custom dashboards, with inbuilt data analytics, and export data in different formats. Its distinguishing feature is its flexibility in data capture. The limitations include a somewhat steep learning curve and the lack of mobile device support.


The adoption of EDC software has enabled organizations to streamline data capture and cutoff operational costs while maintaining data compliance remotely. The software’s wide range of features, including customizable user interfaces, automated backups, and real-time data access, makes electronic data capture software an ideal solution for various industries. It is essential that users weigh the costs and benefits of each EDC system before settling on the one that best suits their needs. Ultimately, the software and technology that an organization chooses for data collection and management can have a considerable impact on the business bottom line.