Board Management Software

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Board Management Software Overview

Board Management Software is a system designed to simplify the work of a board of directors or management team by providing tools for organizing tasks, schedules, and documents. This software is typically cloud-based and can be accessed from any device with an internet connection. Board Management Software is used by a wide variety of companies, nonprofits, government agencies, and other organizations to streamline communication, increase productivity, and save time. In this article, we will cover who uses this software, the benefits of using it, its features, and 5 examples of relevant software products.

Who Uses Board Management Software?

Board Management Software is typically used by boards of directors, management teams, executive committees, and other decision-making groups. These individuals are responsible for overseeing the organization’s activities, setting policies, making strategic decisions, and ensuring that the organization is financially sound. Board Management Software is also used by nonprofit organizations, educational institutions, government entities, and other groups that have a board of directors or a similar governing body.

Benefits of Board Management Software

Increased Efficiency: Board Management Software enables faster and more efficient communication, collaboration, and decision-making. This results in shorter meetings, faster approvals, and reduced administrative work.

Improved Governance: Board Management Software provides a single platform for all board-related activities, including agendas, minutes, and board books. This helps to ensure that all information is centralized, organized, and accessible to all members.

Better Security: Board Management Software provides robust security features that ensure that confidential information is protected. This includes user authentication, role-based permissions, and encryption of data in transit and at rest.

Features of Board Management Software

Agendas and Minutes Management: Board Management Software provides tools to create, manage and distribute board meeting agendas and minutes.

Board Books: Board Management Software allows for the creation and distribution of board books containing meeting agendas, supporting documents, and other relevant information.

Document Management: Board Management Software enables the storage, management, and sharing of documents associated with board activities, such as policies, procedures, and reports.

Virtual Meeting Tools: Board Management Software provides tools for conducting virtual meetings, such as video conferencing, audio conferencing, and screen sharing.

Task Management: Board Management Software allows users to assign, track and manage tasks associated with board activities.

Examples of Relevant Board Management Software Products:

BoardEffect ( is a cloud-based software designed specifically for boards of directors. The software offers a range of features including board book creation, document management, and virtual meeting tools. BoardEffect also provides board members with mobile access to board information.

Boardable ( is a software that helps nonprofit organizations manage their board activities. It offers features such as meeting management, document storage, and task assignments. Boardable also provides virtual meeting tools to enable remote participation.

BoardPaq ( is a cloud-based board portal software designed to streamline board communication. The software features include board book management, secure document storage, and virtual meeting tools. BoardPaq also provides a mobile app for board members’ convenience.

OnBoard ( is a board portal software with an intuitive interface that simplifies board activities. The software provides a range of features, including board book creation and distribution, agenda preparation, and virtual meeting tools. OnBoard also offers in-app voting for board members.

Diligent Boards ( is a board management software that provides a range of features, including meeting management, task assignments, document sharing, as well as virtual meetings. Diligent Boards also offers a feature called “Messenger” that allows board members to communicate securely.

How to Use Board Management Software

To start using Board Management Software, companies will need to select a suitable software product, create an account, and invite users. Once users are set up in the software, board members can access the portal via a web browser or mobile application. Users can upload documents, create virtual meetings, set up tasks, and identify deadlines. With Board Management Software, board members can access all relevant information in a centralized location, allowing for efficient and secure collaboration and decision-making.

Drawbacks and Limitations of Board Management Software

While Board Management Software can save time and increase efficiency, there are some potential drawbacks to be aware of. Some users may find it challenging to adjust to new technology, and training may be required. Cost can be a limiting factor for small organizations, as some board management software products can be expensive. Finally, some board members may prefer traditional methods of communication, such as in-person meetings, printed materials, and email.


In conclusion, Board Management Software has become an essential tool for board directors, management teams, and similar responsible groups of decision-makers. The software offers numerous benefits for streamlining board activities, improving governance, and enhancing security. With the right software selection and implementation process, Board Management Software can significantly boost board effectiveness.