Admissions Software

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Overview of Admissions Software for Educational Institutions

Admissions software is a tool that helps educational institutions streamline admission processes for students, which includes everything from applications and tracking, to managing admission decisions. There are various software solutions available, ranging in size, features and pricing. This article will provide an overview of admissions software, including who uses it, the benefits of using it, and some examples of software products on the market.

Who Uses Admissions Software?

Universities and Colleges

Admissions software is commonly used by universities and colleges, as they often have complex admission processes that involve multiple departments, committees and stakeholders. These types of institutions also receive a high volume of applications, which can be time-consuming to review and manage. Admissions software can help by automating tasks such as sending reminders to applicants, tracking application status and managing communication between departments.

Private Schools

Private schools also use admissions software to streamline the application process for potential students. Admissions software can help with applicant tracking, online forms and approvals, and scheduling interviews or visits. Private schools may also use admissions software to keep track of key metrics and data, such as admissions yields and enrollment numbers.

Benefits of Admissions Software

Efficiency and Time Savings

Using admissions software can help educational institutions save time and increase efficiency. Rather than manually processing applications and managing communication with applicants, admissions software can automate these tasks and provide a centralized platform for managing all aspects of the admission process. This can save time for admissions staff, allowing them to focus on other important tasks.

Improved Applicant Experience

Admissions software can also improve the applicant experience. Applicants can submit applications online and track their progress throughout the process. Automated communications, such as reminders or updates on application status, can also help applicants feel more informed and engaged.

Data and Analytics

Admissions software can provide key data and analytics to educational institutions, helping them make data-driven decisions and improve their admission processes over time. For example, tracking conversion rates from application to enrollment can provide insights into where applicants are being lost in the process, allowing institutions to make improvements.

Features of Admissions Software

Application Management

Admissions software typically includes features for managing applications, including online application forms, document management, and tracking of application status.

Communication Management

Admissions software can help manage communication with applicants, including automated email notifications and reminders, scheduling interviews or visits, and providing dashboard views of applicant status.

Data and Metrics

Many admissions software solutions include data and analytics features, such as tracking and reporting on key metrics such as yield rates and admissions data.

Examples of Admissions Software Products

Common App (

The Common App is a popular admissions software used by over 900 colleges and universities in the United States and abroad. The software allows students to complete a single application that can be sent to multiple colleges, streamlining the application process for both students and institutions.

Ravenna Solutions (

Ravenna Solutions is an admissions software solution specifically designed for independent schools. The software includes features such as online application forms, document management, and communication management tools.

Campus Management Suite (

Campus Management Suite is a comprehensive student lifecycle management software that includes admissions management tools. The software can assist with tracking application status, managing communication with applicants, and providing dashboard views of applicant data.


EMPOWER is a student enrollment and management software that includes features for managing admissions. The software can assist with online application forms, document management, and tracking communication with applicants.

Slate (

Slate is a student recruitment and enrollment software that includes admissions management tools. The software can assist with online application forms, applicant tracking, and communication management.

Drawbacks and Limitations of Admissions Software


Admissions software can be expensive, particularly for smaller educational institutions or those with limited budgets. However, there are also free and open-source options available for those who cannot afford paid software solutions.

Integration with Other Systems

Admissions software may not integrate seamlessly with other systems used by educational institutions, such as student information systems or financial aid management tools. This can create inefficiencies in the admissions process if data needs to be manually transferred between systems.

User Adoption

New software implementations can be challenging, particularly if there is resistance from staff or lack of training provided. This can impact user adoption and result in suboptimal use of the admissions software.


Admissions software can improve the efficiency and effectiveness of admission processes for educational institutions. There are numerous benefits to using admissions software, including improved applicant experience, efficiency and time savings, and data and analytics capabilities. However, there are also drawbacks and limitations to consider, such as cost, integration issues, and user adoption challenges. When selecting admissions software, educational institutions should carefully consider their needs and budget, and select a solution that best meets those requirements.